Category: Request letters

Karen Garcia,

Dortmund

16 June 2000

Mr. Mark Anderson,

Coordinator,

DM University,

Dortmund, UK

Dear Mr. Anderson,

I am Karen Garcia and am in the final semester of Designing course from your university. My roll is D56767. Mrs. Kate Hudson had recommended that I write to you regarding my request.

Mrs. Hudson had informed that the university gives financial grants to under privileged students. My financial status equals the conditions mentioned for applying for grants. Hence I request you to brief me on the necessary papers needed for applying for the same. I also would appreciate if you can send me the form as well. All details about the process are also needed. I would be greatly obliged for your favor. I enclose a stamped envelope for the asked paperwork.

Thanks and regards,

Karen Garcia

Enclosed (1)

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Daniel Thompson,

Arizona

November 18, 1990

Mr. Edward Moore,

Coordinator,

University of Arizona,

Arizona, USA

Dear Mr. Moore,

I am Daniel Thompson and I have applied for a degree in your university this semester. I have heard that the university gives scholarships to students if they satisfy a few conditions.

I satisfy the conditions mentioned in the catalogue given during admission. Therefore, I write to you to request you to consider my name for the scholarship. Also if you can send me the application form and the details needed, I would get them ready before the term begins. I have enclosed a self addressed stamped envelope for your convenience. I can prove to you that I am an ideal candidate through relevant papers needed during verification. I am looking forward for further correspondence from your side.

Thanks and regards,

Daniel Thompson

Enclosed (1)

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Fred West,

Fresco & Co.,

March 28, 2000

Mr. Richard Miller,

456/A, Gibbs Towers,

Westminster Street,

Dallas, UK

Dear Mr. Miller,

I am pleased to inform you that our board of members is extremely satisfied with your performance during the interview dated 16 March 2000.

According to the Board, you are most apt for the job of Senior Sales Executive as applied by you. However we need to clarify a few things before we dispatch to you the actual offer letter. Our Director needs to touch upon a few issues in person with you. In this regard we have scheduled a second interview on April 13, 2000 at 3 PM at our office. Please confirm your availability for the interview by this Friday. You can call me on 178 7878.

Regards,

Fred West,

Recruitment Manager.

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Paul Johnson,

Monterrey

June 14, 2000

Mr. Carl Robinson,

Managing Director,

Pierson Group of Companies,

Monterrey, UK

Dear Mr. Robinson,

Let me introduce to you myself, Paul Johnson. I have graduated in Law from Monterrey School of Law and am currently in practice with Mr. Mel Gibson, Senior Attorney at Law for the last four years. I specialize in contract and overdue related issues.

I have heard from close associates that you are looking for attorneys to handle your civil cases. In this regard I have written to you this cover letter to apply for the said post. With this letter I send an enclosure of my CV and a recommendation letter from Mr. Gibson. I hope you will consider my request and will see me for a personal interview, in which I propose to brief you on the cases I have handled in the past. I will call on your office this Wednesday for an appointment.

Thanks and regards,

Paul Johnson

Enclosed (2)

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Israel Lestrade,

Dallas

September 30, 2001

Mr. David Fame,

Consultant,

Hope Consultancy,

Dallas, UK

Dear Mr. Fame,

I am Israel Lestrade and I have finished my graduation from Dallas Institute of Engineering this year. I stay in the neighborhood of your consultancy and have heard highly of you.

I write to you for certain information regarding my further study plans.  I heard from your previous clients that you have a lot of contacts in the Universities in Australia. I would be very grateful to you if you can give me information of the universities which specialize in Automobile Engineering in Australia. Also if you could give me a few contact details it would make my task simpler. I can gladly contact you personally in this matter. I propose to call at your office the coming Monday to seek the information.

Thank you for your time.

Regards,

Israel Lestrade

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Peter Scott,

Amsterdam School of Arts

17 November 1989

Ms. Violet Ray,

Chief Architect,

Heights Constructions,

Amsterdam, UK

Dear Ms. Ray,

I am Peter Scott and I am in my final year of study in Architecture Design from the Amsterdam School of Arts. I have a recommendation from Mr. Larry Douglas, Chief Architect, Plasma & Co.,

The purpose of writing to you is to request for a favor. I am mighty interested in the design of the Cathedral at Amsterdam which was designed by you. I am glad to say that you are ingenious at the work you do. In this regard I wanted to meet up with you to discuss a few aspects of design of the structure. If you could be kind enough to give me an interview I would be very grateful. I will contact your office by the weekend.

Thanks for your consideration.

Sincerely,

Peter Scott

Download INFORMATIONAL INTERVIEW REQUEST LETTER

Stanley West,

Montana

December 08, 1999

Mr. Adam Baker,

Recruitment Manager,

Lanco Group of Companies,

Montana, USA

Dear Mr. Baker,

My name is Stanley West and I am a Computer Engineer by profession. My friend and associate Mr. Lincoln Hardy mentioned that you are on the look out for software engineers for your firm. In this regard I submit to you my candidature.

I have a degree from University of California and I have an experience of working with Drep Solutions for a period of two years. I have enclosed my CV and a recommendation letter from my former employer. In this regard I wish to meet you for an interview for the said job. I will gladly contact your office for an appointment for the interview. I aspire to work for your firm and for a close association with you.

Thanks in advance for considering my request for an interview.

Sincerely,

Stanley West

Enclosed (2)

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Mycroft Westbury,

Arizona

29 April, 2000

Mr. John Stanhope,

Human Resource Manager,

CISco Solutions,

Arizona, USA

Dear Mr. Stanhope,

Allow me to introduce to you myself, Mycroft Westbury, the Senior Engineer in CISco Solutions. I have been in this position for more than five years now.

I have heard the news that the position of a Quality Analyst is vacant in the company from my peers. The purpose of my writing to you, sir is to request you to transfer me to that position. I am well qualified for the post and also possess the relevant experience. Since I have been working with analysis and design, it will be well within my expertise arena. In this regard, I want to meet up with you personally to discuss the possibility, whenever it is convenient for you. I reckon that you would give my transfer a deserved thought.

Thanks and regards,

Mycroft Westbury,

Senior Engineer

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REQUEST LETTER TIPS

• A request letter is written to ask for a favor. Hence the language should be simple and polite.
• Be straightforward and to the point
• Introduce yourself and tactfully address the reader
• Put forward reasonable demands as polite requests.
• Mention the exact point and be brief in communication
• Write where the person can contact you for further details
• If asking for a favor, mention your ways of returning it.
• Do not apologize for asking for the favor. Make it look like it will return another good turn.
• Ask for an appointment or a personal meeting if the favor is too big and requires the involvement of people in higher positions
• Mention alternatives if the favor is too big or according to you maybe beyond the means of the addressee.
• Don’t forget to thank the person.

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Walter Halt,

Leipzig

January 17, 2000

Mr. Carlos Dope,

Administrative Officer,

Leipzig School of Arts,

Leipzig, UK

Dear Mr. Dope,

I am Walter Halt and am a part of the alumni of Leipzig school of Arts during the year 1999-2000. I was from the Social Science background and my roll during the study was SS156.

I write to you, sir to request you to issue me transcripts of my study. I have applied for further studies in The University of California and I need to submit my transcripts as is the standard procedure. I may also request you to take pains in issuing it in the format I have attached in the enclosure, since my college demands to receive it in the same format. Lastly Sir, I request you to kindly issue it by the 25^th of this month.

Thanks in Advance for your kind consideration.

Sincerely,

Walter Halt

Enclosed (1)

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